Most of us open our first checking account by age 20. But just because
we've had one for years, that doesn't mean that we manage it properly.
Sure, more than half (almost 57 percent) of us regularly
balance our checkbooks, but that still leaves 43 percent of us who
don't. This inattention could carry a price, largely due to fees
charged for insufficient funds or a too-low account balance when
we lose track of how much money we have.
But it's not hard to get a handle on your account.
These seven simple steps can help you keep your checking account
under control:
1. Keep good records.
The more informed you are about your checking account, the
better equipped you'll be to read and analyze your bank statement.
"You have to have something to compare it to
in order to know whether it's right or wrong," says Michael
Stahl, author of Early
to Rise: A Young Person's Guide to Investing.
That means keeping track of account activity. And
you do have choices. You can keep a handwritten record of transactions
using the register that comes with your checks. Or use a software
program, such as Intuit's Quicken or an online version of your favorite
financial program. The point is to have a record of every check,
deposit and electronic fund transfer that's involved with the account.
2. Open your mail.
When the bank statement arrives, open it and put your record
keeping to good use.
"Do it right when you get the statement,"
Stahl says. "Don't wait."
It's better to examine your bank statement sooner
than later for two reasons.
First, if there are any mistakes, reporting them to
your bank quickly will ensure they get corrected. Banks usually
will disavow errors if they are reported more than 60 days after
you received the statement.
Second, the fewer days that pass between when the
bank issues a statement and when you read it, the more in synch
your records will be with the bank's numbers. "It's less confusing
and easier to balance your bank statement if you do it as soon as
you get it, not three months later," Stahl says.
3. Scan first.
If you're pressed for time, you can get away with examining
just the account summary, says Susan Zimmerman of the Zimmerman
Financial Group in St. Paul, Minn. It's usually listed at the
top of the page and it recaps the state of your account: previous
balance, deposits and credits, checks and debits, service charges,
interest paid and current balance.
"At a bare-bones minimum, look over the summary
information and see if the figures are in the ball park," Zimmerman
says. For example, you can see if the balance is roughly what you
think it should be or whether the amount of withdrawals is way too
high. Look for any unusual or unexpected fees.
Keep in mind that bank statements cover a set time
period, say from Jan. 18 to Feb. 17, so any checks you've written
around or after the closing date won't be on the statement. Ditto
any deposits you've made in the meantime.
4. Spend quality time with your account.
Scanning's a good first step, but don't stop there.
"Go over the deposits and the checks," says
Paula Wegner, vice president of the First
Eagle National Bank in Chicago. "Check all checks from
your bank statement against your check register. Check off all checks."
Wegner's emphasis on scrutinizing your posted checks
is intentional. You need to see whether your payment records match
what the bank has.
Most bank statements will give you several ways of
doing this. For example, some allow you to see what checks have
been posted by including a copy of the check. The advantage: it
shows you who the check was written to. Even when canceled checks
are part of your statement, your monthly accounting probably will
also include a list by check number of your transactions. Here you'll
see the check number, amount and when it posted, but not the payee.
Similar information will be listed on incoming cash
to your account. For checks paid and deposits credited, make sure
your records jibe with the bank's books.
5. Call your bank immediately if you find a problem.
You'll be glad you closely followed your account's paper trail
if you find yourself in a situation similar to one encountered by
financial planner Zimmerman.
She got a notice from her bank saying that her youngest
son's checking account was overdrawn by 56 cents. It wasn't much,
but it didn't sound right. When Zimmerman called the bank, an officer
there told her that the account wasn't in arrears and the bank wasn't
sure how she had received the overdrawn notice.
Zimmerman's story had a happy ending (the bank acknowledged
its mistake), in large part because she was paying attention and
immediately acted on a discrepancy. If you report problems quickly,
they're likely to be fixed quickly and not escalate. It's also easier
to track things when they just happened versus six months ago.
And by being prompt in your account reconciliation,
you show the bank that you are trying to stay on top of your finances.
That diligence could later pay off. For example, Zimmerman recommends
that if you bounce a check, and it's the first time, ask for forgiveness
including waiver of any fees.
"Lots of people don't realize that the rules
can been waived and often a bank will do that for good will,"
Zimmerman says. Of course, don't expect to get off easy if you are
a repeat offender.
6. Check daily balance summaries.
First Eagle's Wegner says that most people don't need to analyze
their daily balance summaries. However, there are exceptions: consumers
with interest bearing accounts or those who must maintain a minimum
average balance.
Folks that fall into these categories may want to
keep closer tabs on daily balances to make sure their accounts are
in compliance or to make sure they are paid the appropriate amount
of interest.
7. Keep tabs on your account between statements.
OK, maybe only truly obsessive people review their accounts
daily via phone or the Internet.
But periodic checking on your account between printed
statements does sometimes make sense. That's the case when you are
expecting an out-of-the-ordinary transaction: Has that payment to
the Internal Revenue Service been posted yet? Did that big freelance
check clear?
Most of these tips don't take much time. And once
they become a part of your financial routine, you'll find it's easy
maintaining a healthy checking account.